The Event Coordinator is primarily responsible for assisting the Event Manager in the planning, execution, and evaluation of Chapter special events, including the Walk to End Alzheimer's and The Longest Day, and facilitation of approved third-party events benefiting the Chapter and the Association. This position may require extensive travel throughout the chapter's service area.
This position is based in Seattle, WA and reports to the Special Events Manager.
Essential Job Functions
Coordinates and conducts revenue generation activities for Walk to End Alzheimer's and other special events within the Chapter's territory.
Develops, monitors and maintains event budgets.
Identifies prospective corporate sponsors and donors in collaboration with the Regional and Chapter Development Teams.
Builds relationships and solicits potential sponsors and donors for support, in keeping with the Chapter's stewardship practices.
Recruits fundraising teams, to include on-line strategies.
Conducts cost benefit analyses, prepares timely reports and coordinates event related acknowledgement processes.
Plans and oversees all logistical aspects of the Walk in alignment with Chapter and National best practices, ensuring that policies, standards, and decisions are implemented and maintained. Fosters appropriate communication and positive relationships between the Chapter, staff, volunteers and the community.
Provides staff support to chapter Walk committees and volunteer leadership as assigned. Activities include preparing agendas, rosters, meeting announcements, minutes and other reports as requested.
Develops community contacts to recruit volunteer leadership on the Chapter planning committees and garners community support. Ensures Walk volunteer committees are recruited and trained, utilizing best practices, resulting in the attainment of income and participant goals.
Recruits event volunteers and provides volunteer training programs.
Works with the volunteer planning committee to organize outreach activities that promote the Alzheimer's Association mission and services, including community presentations and corporate engagement opportunities
Maintains relationships with key corporate sponsors year-round and insures involvement in all relevant Chapter activities and recognition opportunities.
Ensures timely and efficient data entry process and donation processing related to Walk.
Maintains an organizational climate that attracts, motivates, supports, and retains high quality volunteers. Serves as a team leader for event-specific volunteer recruitment, orientation, tracking, and recognition activities.
Serves as a member of the Chapter staff team, participating in the development of operational plans and coordinating with other members.
Other duties as needed and appropriately assigned.
Bachelor's degree from an accredited university
Minimum 3+ years progressively responsible professional experience in non-profit event planning and volunteer management
Proven record in revenue generation and goal attainment with respect to special events.
Effective interpersonal communication skills and the ability to encourage teamwork. Ability to manage large numbers of volunteers at different levels of expertise with diplomacy. Multicultural sensitivity and ability to work effectively with diverse community members
Demonstrated effective written and oral communication skills
Ability to develop and communicate concise plans and prepare accurate reports
Effective computer skills required
Strong organizational skills including logistical coordination. Ability to prioritize, manage multiple tasks, and meet deadlines in a fast-paced environment
Possess access to reliable vehicle, valid driver's license and proof of automobile insurance required
Ability and willingness to work occasional evenings and weekends as required to meet community needs
Ability and willingness to travel up to 25% as required to meet the needs of the job
Ability to carry up to 25 lbs. of equipment & supplies