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Specialist, Payroll & HRIS

Job Location

Chicago, IL

General Summary

We are looking for a team player with attention to detail to support the Association's bi-weekly, multi-state payroll; ensure the accuracy of the data and its correct usage within an outsourced automated HRIS and payroll system; maintain the highest integrity, confidentiality, and strict regulatory compliance in all payroll-related activities and follows company policies and procedures; and assists employees in resolving payroll issues and in answering payroll-related questions. This position is based in Chicago, IL.

Essential Job Functions

  • Prepare and process all payroll documents received from HRIS team and employees bi-weekly utilizing ADP WFN Payroll and Time and Attendance software.
  • Review General Ledger Transactions and prepare reports.
  • Calculating salary increases, termination pay, new employee data, leave of absence pay, and other employee changes.
  • Edit/audit electronic timesheets/schedules/manager information in ADP's Essential Time; Ensures receipt of proper documentation authorizing any data changes.
  • Support ADP in processing garnishments, wage deduction orders, and other employee deductions according to state and federal guidelines and in adherence to company policy.
  • Participate in the Annual Finance Audit as it relates to payroll processing.
  • Prepare monthly and year end Payroll journal entries utilizing: ADP Workforce Now and basic accounting.
  • Assist in the quarterly/annual audit, of 401(k) transactions to ensure compliance with plan specifications and verify accurate funding to participant accounts.
  • Prepare and deliver payroll reports biweekly, monthly, quarterly, and annually using ADP's custom reporting tool.
  • Assist new employees and managers on self-service payroll modules including Essential Time.
  • HRIS data entry as it relates to payroll activities.

Minimum Requirements

  • Undergraduate degree in accounting, finance or equivalent combination of education and work experience, CPP a plus. ADP required.
  • Working knowledge of current legal, tax guidelines, and leaves of absence in a multi-state payroll environment.
  • 5+ years progressive payroll experience in a multi-state payroll environment with 1000 or more employees.
  • Proficient in the use of Microsoft Office applications, especially Microsoft Excel.
  • Experience working with outsourced vendors (ADP Workforce Now, Comprehensive Payroll, Essential Time, and Fidelity PSW).


  • by mail:
    Send resume to:
    Alzheimer's Association, Home Office
    225 N. Michigan Ave, Suite 1700
    Chicago, IL 60601

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.