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Office Coordinator

Job Location

Charleston, WV

General Summary

Under the supervision of the Executive Director, the Office Coordinator is responsible for the day-to-day operations of the office, including accounting, and providing support to other team members.

This position will be based in Charleston, West Virginia.

Essential Job Functions

Essential duties and responsibilities:

  • Participate in the development and implementation of the chapter's comprehensive fund and marketing plan, (includes adherence to comprehensive budgets, timelines, team recruitment and retention strategies, volunteer committee development, marketing/PR, and logistics.
  • Work directly with all staff to ensure effective communications and promotion of programs and services.
  • Provide reception duties including greeting and assisting visitors and volunteers.
  • Process incoming mail.
  • Track, order, and maintain general office supplies Chapter-wide.
  • Order name tags and business cards, letterhead, etc.
  • Coordinate purchase and maintenance of equipment at Chapter and Regional offices.
  • Perform Chapter property/inventory management.
  • Manage volunteer recruitment program, including implementation of schedule and duties for office volunteers.
  • Train all new office volunteers and staff on office procedures and equipment operations.
  • Maintain appearance and orderliness of office
  • Coordinate interoffice events.
  • Filing and clerical support.
  • Liaison with Building Management for maintenance issues.
Finance Responsibilities Process in-coming checks/cash
  • Manage Accounts Payable and Accounts Receivable.
Program/Development Responsibilities
  • Respond to routine inquiries (i.e., mailing of information packets).
  • Complete training for, and utilize all necessary programs, software, and systems, (Personify, Convio, Sage500, Results Plus, etc.)
  • Maintain stock of materials, hand-outs, etc.
  • Meeting materials and logistic preparation.
  • Perform data entry (to include Personify) and tracking for Chapter events/programs.
  • Provide basic assistance to caregiver inquiries.
  • Compile education packets/maintain health fair materials
  • Compile professional training materials.

Minimum Requirements

Minimum Requirements:

  • Associate's degree, Bachelor's preferred
  • 3-5 years progressive experience supporting an executive, preferably in a non-profit setting.
  • Office administrative experience.
  • Proficient in Microsoft Windows & Microsoft applications, Word, Excel, Publisher and PowerPoint.
  • Self-starter; person of initiative.
  • Willingness to learn other software such as Results Plus.
  • High volume of public contact both individual and group.
  • Ability to perform multi-tasking with minimal supervision, high degree of organization and attention to detail. 
  • Ability to communicate well on the phone and in person with other staff, family members and the professional community.
  • Ability to work under pressure.
  • Ability to travel throughout Chapter territory and possibly few national meetings
  • Flexibility to work weekends to support events.
  • Must be able to lift up to 25 pounds.
  • Must possess valid driver's license, good driving record, access to reliable vehicle and proof of automobile insurance.

  • by mail:
    Send resume to:
    Alzheimer's Association, West Virginia
    1601 Second Avenue
    Charleston, WV 25387

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.

 

 

 

Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.