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Administrative Assistant-Part Time

Job Location

Indianapolis, IN

General Summary

Work as the Administrative Assistant for the Chapter, answering seven incoming telephone lines, greeting visitors, providing clerical support for all staff.











   

Essential Job Functions

FRONT DESK:

  • Answer incoming telephone lines
  • Greet visitors
  • Process incoming and outgoing mail
  • Keep office calendar, kitchen duty schedule, and schedule conference rooms
  • Keep front office and conference rooms tidy
  • Other duties as assigned

SUPPORT STAFF:

  • Assist staff with clerical duties as needed
  • Assist volunteers as needed
  • Forward mail/packages to outlying staff as needed
  • Data entry into Personify and Convio as needed
  • Monitor office supplies and stationery levels and reorder as needed
  • Warm calling development and program prospects as needed
  • Other duties as assigned

SUPPLY MAINTENANCE:

  • Monitor office supplies, stationery and kitchen supplies and reorder as needed
  • Unpack and distribute supply orders to appropriate staff
  • Keep workroom storage areas tidy 

Minimum Requirements

MINIMUM REQUIREMENTS:

  • High School diploma
  • Polished and professional appearance and phone skills
  • 2-3 years experience in an administrative office position
  • Proficient with MS Office and other software applications, especially Microsoft Word and Excel 

PERSONAL CAPABILITIES:

  • Ability to work effectively with volunteers, staff and external contacts to build and maintain successful  relationships
  • Ability to manage multiple priorities
  • Ability to communicate effectively in person, in writing and electronically to a variety of audiences
  • Ability to work effectively with diverse populations
  • Ability to make timely, appropriate decisions
  • High level of integrity, diplomacy and initiative

WORKING CONDITIONS:

  • Normal office environment
  • High volume of public contact
  • Work may be stressful during periods of high volume or tight deadlines

EQUIPMENT:

  • Computer workstation
  • Postage machine
  • Fax machine
  • Telephone
  • Calculator
  • Photocopier/printers
  • Audio Visual equipment

  • by mail:
    Send resume to:
    Alzheimer's Association, Greater Indiana
    50 East 91st Street
    Suite 100
    Indianapolis, IN 46240
    or email: cfranz1@alz.org

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.

 

 

 

Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.