The Alzheimer's Association provides a variety of education, information, advocacy, fundraising events and support services to persons with dementia, their families, health care professionals, and the community. The Special Events Coordinator is responsible for the year- round coordination, implementation and volunteer recruitment for fundraising events and other special events, including but not limited to the Greater New Jersey regional Walks to End Alzheimer's, The Longest Day, and Reason to Hope. The position works collaboratively with the chapter's entire management team, and requires extensive travel throughout the Greater New Jersey Chapter's service area.
This position will be based at the chapter's main office, currently located in Totowa, New Jersey. Travel will be required, as a function of this position.
Essential Job Functions
Is responsible for the success of Association fundraising events for the Greater New Jersey Chapter, including but not limited to The Longest Day, A Reason to Hope and third party events. Works closely with the Marketing and Communications manager, to properly advertise and promote these events.
Aligns all special event work with the association's strategic implementation plan, the chapter's budget and the region's goals and priorities, using chapter benchmarks as guidelines toward reaching these goals.
Develops a volunteer cultivation, recruitment & retention plan for all special events.
Manages the volunteers for each event, including but not limited to volunteers who are responsible for recruitment, engagement, corporate sponsorships, event logistics and promotion.
Builds and maintains positive relationships, both with the Chapter management team and with committee/event volunteers.
Cultivates and builds relationships with community leaders, business owners and other service agencies that foster partnerships, volunteer recruitment, sponsor recruitment and other fundraising opportunities. Ensures benefit fulfillment for all corporate sponsorships.
Manages the special event experience for all participants and host sites. Provides support and assistance to participants with online registration and questions related to volunteer duties, donations and fundraising. Trains and coaches all special event volunteers, as needed.
Keeps in close communication with the committee leadership, attends committee meetings and provides resources and expertise, as needed.
Establishes committee goals jointly with all volunteers, and tracks the progress of those goals. Evaluates event success against projected goals and accomplishments, analyzing results and make recommendations for corrections and redirection throughout the year.
Follows event timelines, according to national expectations and standards.
Implements a stewardship plan to thank and acknowledge all volunteers, committee members and event sponsors.
Actively seeks out new venues, event participants and volunteers throughout the calendar year for all signature events.
Coordinates any necessary event supplies, inventory and marketing materials for distribution to the event host sites.
Keeps special event-related information current and documented appropriately, in all association databases, as required.
Provides assistance to other chapter and association events, as needed.
Other duties, as assigned by the Executive Director
Three years of experience in a related field; ideally working in a non-profit with fundraising, volunteer coordination and event management responsibilities.
Experience in staff and volunteer supervision, with the ability to lead and motivate others.
Ability to work a flexible schedule, including late evening, early morning and weekends as needed.
Excellent oral and written communications with the ability to present with poise, confidence and professionalism to diverse audiences.
Ability to collaborate positively and with enthusiasm, in a chapter and team environment, as needed.
Strong organizational, project and time management skills. Ability to prioritize, coordinate and advance several projects simultaneously, and meet established deadlines.
Excellent computer skills, including Microsoft Office (Word, Excel, Power Point), Google and email applications, and the ability to learn new software systems, including Convio, as required.
Ability and willingness to travel locally, regionally and nationally as needed.
Ability to lift up to 25 pounds, unassisted.
Must possess a valid driver's license, proof of automobile insurance, and access to a reliable vehicle.