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Event Specialist

Job Location

Rochester, NY

General Summary

This position is responsible for year-round coordination, implementation, and revenue outcomes for the Rochester & Finger Lakes Region's The Longest Day (TLD), Walk to End Alzheimer's (WTEA), and other special events. The Events Specialist will recruit and manage volunteers, and partner with staff to meet aggressive participant and fundraising goals. Candidate must exercise excellent judgment, provide careful attention to details, possess excellent oral and written communication skills, and present with poise, confidence and professionalism. There are high expectations for meeting tight deadlines and accurate work.

This position is based in our Rochester, NY office.

Essential Job Functions

Essential Job Functions (80%):

  • Responsible for achieving revenue targets and expense budgets for TLD, WTEA, and other special events with direct accountability for goals set forth in the annual budget
  • Develop and follow a comprehensive plan for TLD and WTEA that includes budgets, timelines, team recruitment and retention strategies, volunteer committee development, marketing, and logistics
  • Provide leadership, oversight, and day to day management of Southern Tier Walk
  • Develop community contacts to recruit high level volunteer leadership on planning committees, and garner community support
  • Through volunteer networks, prospect, cultivate and steward TLD and WTEA teams, sponsors, and participants to achieve goals
  • Ensure volunteer committees are recruited, trained and developed according to the national timeline, utilizing best practices, standards and guidelines
  • Work with volunteer planning committees to organize outreach activities that promote the Alzheimer's Association mission and services, including community presentations and corporate engagement opportunities
  • Ensure timely and efficient event-related data entry and donation processing
  • Manage appropriate websites and run necessary reports
  • Serve as chapter representative and liaison for third party events
    Additional Responsibilities (20%):
  • Promote employee education sessions to local corporations to generate awareness and reach out to others, give back to the corporate sector, and to open new doors for sponsorship opportunities
  • Educate Chapter staff on fundraising events and promote participation
  • Assure compliance with Alzheimer's Association policies, standards and regulatory requirements
  • Other duties as assigned

Minimum Requirements

  • Bachelor's degree from an accredited college or university
  • 1-3 years of demonstrated ability to recruit, motivate and coach volunteers in a fundraising environment
  • 1-3 years experience in mass market fundraising events, with demonstrated year over year growth in revenue
  • Strong project management skills including the ability to prioritize, coordinate and advance several projects simultaneously
  • Strong verbal, written communication and interpersonal skills
  • Ability to sell the Association's programs and events to a variety of audiences, including corporate management, individual participants and volunteers
  • Ability to diplomatically engage with a variety of personalities in a positive manner
  • Ability to motivate, inspire and delegate work to volunteers
  • Ability to work independently with little daily supervision
  • Ability to support and articulately promote the mission of the Alzheimer's Association and our event fundraising strategies
  • Outstanding presentation and public speaking skills to represent the Association in a professional and compelling manner
  • Ability to work a flexible work schedule, including evenings as needed
  • Ability and willingness to travel as needed to conduct Chapter business (mostly same day, intra-state travel)
  • Must possess a reliable personal vehicle, valid driver's license and proof of valid insurance to attend meetings and perform outreach duties
  • Must be able to lift, carry, transport, and set up a variety of materials (weighing up to 40 pounds)
  • Excellent computer skills including MS Office suite required. Familiarity with Convio and Gmail preferred

Click HERE to apply

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.